AI Policy Template for SMEs
Document AI Use Clearly Before It Becomes a Risk
A ready-to-use AI use policy designed for real business use. Simple, practical, and quick to implement.
A ready-to-use AI policy template with supporting tools to track AI use, manage risk, and maintain defensible oversight — quick to implement with no software required.
Used by SMEs and professional service firms to introduce structured AI governance without unnecessary complexity.
One-time purchase · Instant download · Start using today
AI Is Already Being Used
But Most Policies Don’t Reflect Reality
Most organisations now recognise the need for an AI policy.
But in practice, many policies:
are copied from generic templates
don’t reflect how AI is actually used day-to-day
are difficult to apply consistently across teams
don’t hold up when decisions need to be explained
In many cases, AI is already influencing work, without a clear, practical framework in place.
👉 That’s where problems start.
A Practical AI Policy You Can Actually Use
This template is designed for real-world use, not theoretical compliance.
It gives you:
a clear, structured AI use policy
practical guidance employees can follow
consistency across teams
a defensible starting point for governance
All in a format that can be implemented quickly, without complexity.
What You Get
AI Use Policy Template (Word)
Practical usage guidance built in
Clear sections covering:
acceptable use
data handling
risk considerations
responsibilities
What’s Included
Designed to work standalone — or as part of a wider AI governance structure if needed.
Built for Real Business Use
🖥️ No software required
Simple Word template - edit and use immediately
🏢 Designed for SMEs
Built for practical business use, not enterprise programmes
⚡ Ready in under an hour
Adapt to your business and deploy quickly
🧩 No unnecessary complexity
Focused on practical use, not theory
When This Becomes Necessary
✓ AI is already being used by employees
✓ There is no formal policy in place
✓ Usage is inconsistent across teams
✓ Data is being entered into AI tools
✓ Responsibility is unclear
This is typically when informal use is no longer sufficient.
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Aligned with Recognised Standards
✓ GDPR
✓ EU AI Act
✓ NIST AI RMF
✓ ISO/IEC 42001
Designed by a certified AI consultant
One-time purchase · Immediate access
Secure checkout · Instant download
Your Questions, Answered
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No. It’s designed to be simple and practical.
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Yes, its fully editable and designed to work for SMEs.
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Most organisations could have this implemented within an hour
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Yes. It is specifically designed for SMEs and professional service firms, not large enterprise programmes.
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Microsoft Word
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No. It’s a practical template to support structured AI use.