AI Policy Template for SMEs
Document AI Use Properly Before It Becomes a Risk
Ready-to-use AI Use Policy + complete governance system included
A ready-to-use AI policy template with supporting tools to track AI use, manage risk, and maintain defensible oversight — quick to implement with no software required.
Used by SMEs and professional service firms to introduce structured AI governance without unnecessary complexity.
One-time purchase · Instant download · Start using today
AI Is Already in Use
But a Policy Alone Doesn’t Solve the Problem
Most organisations recognise the need for an AI use policy.
But in practice, a policy on its own rarely holds up.
AI is already being used across teams — often without:
• a clear record of where and how it’s being used
• consistent assessment of risk
• any structured way to monitor or review usage over time
A policy can set expectations.
But it does not show:
• how those expectations are applied in practice
• how decisions influenced by AI are tracked
• how risk is identified, assessed, and managed
In many cases, AI is already influencing decisions — without any formal record of how or why.
This creates exposure that is difficult to justify if challenged.
Increasingly, organisations are being asked:
How is AI being used — and how is it controlled?
A policy alone does not provide that answer.
A Practical AI Governance System
With everything a small business needs including AI Use Policy Template, Risk Register and more…
This system provides a complete, joined-up structure for managing AI use across your organisation.
It is designed to give you:
• visibility over AI use
• consistency in risk management
• clear ownership and accountability
• documented oversight that can be evidenced if required
All in the form of simple, easy-to-use templates that work together with the AI policy as a single, joined-up structure.
What You Get
A complete governance system
AI Use Policy
AI Risk Register & Incident Log
Roles & Responsibilities (RACI)
Transparency & Disclosure Templates
Staff Awareness Materials
Core Governance Layer
+
Vendor Due Diligence Checklist
DPIA Template
Implementation Guidance
Risk Control Layer
Built for Real Business Use
🖥️ No software required
Simple Word & Excel templates — no setup, no systems to manage
🏢 Designed for SMEs
Built for practical business use, not enterprise programmes
⚡ Quick to implement
Start using immediately — no lengthy rollout or training required
🧩 No ongoing management
Apply as needed without creating additional overhead
When This Becomes Necessary
✓ AI is used across multiple teams
✓ Data is being input into AI tools
✓ New tools are introduced without formal review
✓ No central visibility of AI use
✓ Responsibility is unclear
This is typically when informal use is no longer sufficient.
Download instantly after purchase
Start with the AI Use Policy and Risk Register
Apply additional tools as needed
Build a clear governance structure in hours — not weeks
What Happens Next
Aligned with Recognised Standards
✓ GDPR
✓ EU AI Act
✓ NIST AI RMF
✓ ISO/IEC 42001
Designed by a certified AI consultant
One-time purchase · Immediate access
Equivalent to a structured governance setup typically developed through consultancy — provided here as a ready-to-use system.
Secure checkout · Instant download
Your Questions, Answered
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No. The system is designed to be practical and proportionate. Most businesses can start using it immediately without introducing unnecessary process.
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No. You can apply the tools based on your level of AI use. Start with the core elements and expand if needed.
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Most organisations can put the core structure in place within a few hours. The remaining tools can be added as needed.
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Yes. It is specifically designed for SMEs and professional service firms — not large enterprise programmes.
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Microsoft Word and Excel formats, with Google-compatible versions included.
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No. This provides structured tools and guidance to support governance. You remain responsible for your own compliance and decisions.